Outlined below is our essential information and answers to your FAQs that each expedition participant should be aware of when booking their place and preparing for their trip. We have tried to cover all major points but if you still have a question, please feel free to send us a message via the ABOUT/CONTACT page and we will get back to as soon a possible.
Items to Bring & Baggage Considerations
Our expeditions revolve around great photography, so please bring with you the normal items that you would typically take out with you when photographing at home. This may include:
Your main camera / a back-up camera / selection of Lenses / lense cleaning equipment / batteries / battery chargers / memory cards / laptop / iPad / external hard drive to back-up images / card reader & appropriate cables / lightweight tripod / sturdy daily camera bag etc.
Clothing considerations will largely depend on your tour/expeditions specific location and the time of year. Please check weather website such as Accuweather https://www.accuweather.com, for latest updates and the type of weather during your planned visiting time.
This is a general advisory and the choice of your general belongings will be yours and will depend upon the location of the expedition and the activities planned. Each tour page will have a list of any specific items to bring for that trip.
It is always advisable to pack as light as possible. Keep your items to those that are essential to both your comfort and necessary for your photography. We recommend that each person travels with one carry-on sized piece of luggage, such a bag that is of a size that can comfortably carry your daily camera gear and other daily essentials when shooting.
A main luggage bag of larger size is then recommended for the rest of your items. If your expedition requires internal domestic flights, please check with us on the specific baggage allowances for those flights. Excess baggage charges are the sole responsibility of the guest.
If you are unsure of what to bring, or have any questions, please message us and we will be happy to advise you.
Spouses & Family
Spouses and family members are welcome on our expeditions. Each extra member will need to purchase a place on the tour at the time of reservation. Please check the tour itinerary carefully to make sure that all extra persons are physically capable of taking part in activities.
All guests who have attended a previous expedition or tour/workshop with Sean, are eligible to receive a 10% discount on their next expedition.
Age & Fitness
All ages are welcome on our expeditions. Each trip has different physical challenges however, so guests should pay particular attention to the expedition’s itinerary and the activities that are planned and assess if they are able to participate in all activities.
A general level of good fitness is required for most of our expeditions. If you are unsure, please contact us to discuss.
Photography Experience & Equipment
Our expeditions are open to all levels of photography enthusiasts, from beginner to advanced.
Our tour-leaders will always be on hand to guide you and advise on improving your photography throughout the trip. There will be many situations whereby you can learn directly from the tour leader in both a one-on-one or group setting.
A DSLR is recommended as your main camera, as we can easily review images. We can also work with and advise photographers using other types of cameras but please be advised there are no film processing facilities on our tours.
Throughout the expedition there will be multiple opportunities for the tour leader to review your images and give feedback. A lightweight laptop or padlet is best for these situations.
It is the responsibility of the guest(s) to arrange all appropriate visas for the region their expedition will be held in. Each country has different visa arrangements, so please check yours carefully to make sure your passport is up-to-date and with the appropriate visa that covers the entirety of your stay in the country.
One exception to this is the expedition we run from Lhasa to Mount Everest Base Camp. We shall work with a local partner to secure the appropriate travel permits for Tibet and this is included in the tour price. The general China tourist’s visa is the responsibility of the guest.
Travel To & From Expedition Start/End Point
It is the responsibility of the guest(s) to arrange all travel to and from the start/end point of the expedition. The costs of this travel, both domestic and international, is the responsibility of the guest and is not included in the expedition price.
If the start/end point of the tour is not a major urban city, we are happy to advise guests on the best way to travel there.
Payments & Cancellation
To reserve you place on an expedition a 25% non-refundable deposit is required.
Once confirmed, the remaining 75% is due 120 calendar days prior to the start date of your expedition. If payment is not made at this time, it will be assumed that you will not join the trip and your place will be forfeited. Our team shall send a reminder email to you two weeks (14 calendar days) before the deadline, to alert you to this.
If you wish to cancel your trip after you have paid the remaining 75% and the 120 calendar day deadline has passed, the following applies:
119 – 100 Calendar Days Before Start Date – 50 % Refund
99 – 60 Calendar Days Before Start Date – 25 % Refund
59 – 0 Calendar Days Before Start Date – No Refund
Deadlines will be clearly stated on your Invoice when your deposit is made. Payments can be made via Paypal or by direct bank wire transfer.
Any separate costs made or paid for by the guest(s) in association with the guest’s cancelling of their trip are the sole responsibility of the guest(s).
The organisers reserve the right to cancel the expedition if (a) the region is deemed unsafe to travel to as a result of sudden and unforeseen environmental disaster/war/geo-political instability, or (b) the minimum number of people required for the trip is not met.
In the rare event that the organisers have to cancel the expedition, organisers shall return 100% of the individual’s tour fee paid by the guest(s) up to that point, including deposit. Return payments shall be made by the method initially used by the guest(s) to make their payments.
The organisers do not accept any responsibilities for expenses paid for separately by guest(s) in association with their preparation for a tour which is cancelled. This includes, but is not limited to, purchases for equipment, insurance, visas, health checks, accommodation and domestic and international travel.
Health, Insurance & Vaccinations
As outlined above, a good general level of fitness is required for most of our expeditions. If a guest in unsure about any particular activity, they should consult their personal physician/doctor before travel, to discuss any concerns.
Vaccinations for any given region are the responsibility of the guest. The latest information on vaccines can be found via the World Health Organisation website. Guests should also consult their personal physician before travel to make sure all vaccinations are up to date.
All guests are required to have full and comprehensive health and travel insurance that includes emergency medical evacuation, and fully covers the time that they shall spend on the expedition. This is mandatory and official documentation will be required to be submitted to us before the commencement of the expedition to confirm this.
Your safety on our expeditions is of utmost importance. We work closely with local guides on all of our trips who advise us on the local situation, ensuring we travel to safe areas at safe times. Our local experts will always be on hand to advise you on day-to-day situations.
We will not hold expeditions in active environmental disaster areas, war zones or geo-politically unstable regions. For latest updates visit the UK government’s Foreign Travel Advice website, or that of the US government’s Department of State.
Accommodation & Food
Throughout all of our expeditions we stay in either 4* or 5* accommodation. We want to provide our guests with the highest standards and comfort while travelling with us. It should be noted however that some of our expeditions are in remote locations, so the choice of accommodation is often limited. In this instance, the accommodation status will be noted on the individual tour page.
Breakfast, lunches and dinners are typically included in the overall price for the expedition. Please check the expedition page to confirm.
Alcoholic drinks, extra food and individual laundry expenses are not included in the trip price, but can be ordered and paid for separately by the individual guest.
Before departing for your expedition, please let us know if you have any special dietary requirements, so that we can ensure appropriate food is available. It should be remembered however that we often travel to remote locations that do not have the variety and selection of food typically found in urban areas, so choice may sometimes be limited.
To offer best value, accommodation is based on dual occupancy. Each tour will however include a single supplement if you wish to have a single room.
Dual occupancy for guests who do not know one another will be based on a same-sex basis.
It is advised that guests carry with them local currency that can cover day-to-day expenses, such as snacks, drinks, souvenirs and toiletries. Current exchange rates for your tour’s location can be found via XE.com
ATMs are usually always available in large urban areas, if guest(s) need to withdraw money. Travellers cheques are also recommended with most major banks in large urban areas being able to exchange them for cash. Many of our tours visit rural and remote areas, so please plan accordingly for no access to major banks for large portions of the journey.
Please check with your own bank prior to departure on the validity and acceptability of your credit/debit cards and traveller’s cheques in the country your tour will be in.
All costs associated with money exchange and/or transfers are the sole responsibility of the guest(s).
Arriving Late/Leaving Early
We strongly discourage either arriving late or leaving early from our expeditions. It is logistically very challenging for us to undertake these trips, so keeping the group together is of upmost importance as it makes the trip run smoothly. If there is a situation where a guest(s) need to leave urgently or begin late, we will do our best to accommodate this, but all extra costs incurred will be the responsibility of the guest(s).
We aim to keep group sizes to an optimum number so that each group has the best experience possible. We are interested in quality, not quantity, so each expedition is designed for that purpose. As a result of this, different expeditions may have a different number of minimum or maximum people able to join. Please check your selected expedition page for details.
In the run-up to your expedition, you will receive regular updates to help you prepare for the trip. This will include advice on essential items to bring, weather alerts, airport pick-ups etc.
Discounts on the full tour price are sometimes available as special offers or for returning guests. Please note that only one discount is available per person, per expedition. Multiple discounts cannot be combined together.
HAVE A QUESTION THAT ISN’T ANSWERED HERE? Send us an email via the ABOUT/CONTACT page and we’ll be happy to answer your query.